Call for Presenters 2013-2014


Call for Presentations & Submission Guidelines

The Society seeks presenters with new and exciting topics that span the range of genealogy and family history research. Topics may include any facet of genealogical research. Subjects should draw on the lecturer’s areas of expertise, yet be broad enough to appeal to a general audience.

Submit entries to:  callforpapers@fxgs.org
Deadline: 1 March 2013.

LOCATION General Meetings, Saturday Education Classes, and the 2013 Fall Fair are held in Dunn Loring, Virginia (Washington, DC area). The 2014 Spring Conference will be held in Fairfax, Virginia (Washington, DC area).

TOPICS may include any genealogical subject such as court records, ethnic research, military records, methodology, migration, writing, colonial research, problem solving or beginning, intermediate, or advanced research.  No preference is given to Virginia-related topics since many attendees are non-natives; however, Virginia topics are certainly welcome. We will consider proposals from a single speaker for a Saturday Education Class and the preceding Thursday night General Meeting; topics do not have to be related.

GENERAL MEMBERSHIP MEETINGS begin at 7:30 p.m. with business followed by a presentation.  Presentations should be one hour long, including question-and-answer period. General Meetings usually have over 100 people in attendance. will be held on the following dates: 26 September 2013, 24 October 2013, 21 November 2013, 23 January 2014, 27 February 2014, 27 March 2014, 24 April 2014 and 22 May 2014. Speaker will receive an honorarium of $150 per session. Travel, per diem, board, and other expenses can NOT be provided and are the responsibility of the speaker. The programs committee will consider submissions for “remote” presentations (i.e. the speaker will present via “Go To Meeting” or similar software; currently FxGS does not provide the subscription to this service).

SATURDAY EDUCATION CLASSES begin at 10:00am - 11:45 am, with usual attendance of 50-60 people. Classes will be held the following Saturdays for the 2013-2014 year:  28 September 2013, 23 November 2013, 25 January 2014, 1 March 2014, and 26 April 2014. Proposals should be for a single 90-minute presentation, followed by a 15-minute question-and-answer period.  For the November class, proposals for hands-on workshops are desired. Speaker will receive an honorarium of $225 per session.  Travel, per diem, board, and other expenses can NOT be provided and are the responsibility of the speaker.  The programs committee will consider submissions for “remote” presentations (i.e. the speaker will present via “Go To Meeting” or similar software; currently FxGS does not provide the subscription to this service).

2013 FALL FAIR attendance is about 100-125 people, featuring a single speaker and includes a book vendor and several informational booths from other societies or groups. The Fair will be held on Saturday, 26 October 2013  and typically it consists of three, one-hour topics with two breaks (one for shopping at the vendor tables and one for lunch and shopping).  Proposals requiring a different but similar break-up will be considered. Although topics may cover any genealogical subject, the total presentation should appeal to a general audience comprised of new and experienced genealogists with varied regional backgrounds and interests.  Speakers are also welcome to include a proposal for the preceding Thursday’s General Meeting (24 October 2013). The topic does not have to be related to the Fair topic(s). The speaker will receive an honorarium of $450 and lunch.  Travel, board, and other expenses can NOT be provided and are the responsibility of the speaker. If desired, a vendor space is also available for the speaker’s use at no charge, or we can make arrangements to sell books, etc. for the speaker, for a small commission.

2014 SPRING CONFERENCE attendance at the Spring Conference is about 300 with 15-20 vendors selling books, software, and other items of interest to genealogists. The Friday program typically runs 2:00 p.m. to 8:00 p.m. The Saturday program typically runs 9:00 a.m. to 4:00 p.m. The conference typically consists of a total of 11 tracks. Each track is usually four, one-hour sessions. Four related proposals to create a single comprehensive track are desired. Consultations can be offered on both Friday and Saturday.

Topics may cover any genealogical subject, although tracks on advanced methodology, beginners’ research, ethnic, military records, technology, African-American research, Virginia, urban research, immigration and religious records are of particular interest. Attendees comprise a mix of new and experienced genealogists with varied regional backgrounds and interests. Speakers are also welcome to include a proposal for the preceding Thursday’s General Meeting (27 March 2014). The topic does not have to be related to the Conference topic(s). Length of that presentation should be one hour, including question-and-answer time; requirements for the proposal are the same as below.

SUBMISSION REQUIREMENTS
Acceptable form: .doc, .docx or .pdf format

Cover letter listing the titles of your submitted presentations and including: Email:
Website:
Street address:
Short bio: (50 words or less)
List of recent speaking engagements, if you have not previously spoken at our society.
One entry per page, one page maximum per entry.
Multiple entries are accepted.
Equipment: The Fairfax Genealogical Society will provide a 10x10 foot projection screen, computer projector, extension cords, presenter's table, podium, lapel or hand mic. If additional equipment is required, please indicate on the appropriate submission page.
Individual presentation submissions must include:
Title of presentation:
Brief description: (sizzle)
Level: Beginner, Intermediate or Advanced
Long description: (50 words or less)
Presentation format:
Presentation setting: ___ general meeting or ___ workshop
Presenter name:
Email:
Additional equipment requirements:

Submit entries to:  callforpapers@fxgs.org
Deadline: 1 March 2013.


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